School Board Meeting Minutes - May 2010
DELAVAN COMMUNITY UNIT SCHOOL DISTRICT #703
BOARD OF EDUCATION
REGULAR MEETING MINUTES
May 24, 2010
A regular meeting of the Delavan Board of Education was held on Monday, May 24, 2010, in the District’s library. The meeting was called to order by Vice-Chairman Gresham at 7:00 p.m. Other Board members present were Sue Howard, Wendy Schweigert, Matt Shipton, and Mark Vannaken. Jeff Johnson and Shari Teal were absent at roll call. Also in attendance was Amy Albers, Lindsay Diekhoff, Heather King, Marcia Meeker, Jill Diekhoff, Carrol Lewis, Michelle Noreuill, Lynn Arrenholz, Tammy Adair, Tracie Butler, Joanne Ferree, Aaron Wheeler, and Todd Bramlet, Delavan Faculty; Brenda Culp, Transportation Director; Greg Dirks, Technology Coordinator; Jim Nelson, Maintenance Director; Staci Harper, Elementary Principal; Matt Gordon, Jr./Sr. High School Principal; Paul Lewis, Special Education/RtI/Curriculum Coordinator; Mary Parker, Superintendent; Lori Smith, Board Secretary; Frank Maras, HDR Engineering; Bill Van Dusen, District Architect; Kevin Wills, First Mid-State Investments; and Michele Bailey, Doug Soldal, and Glenda Bailey.
The Pledge of Allegiance to the Flag was recited.
RECEPTION OF VISITORS
Agenda
Larry Smith was scheduled to speak on behalf of the Second Season Wood Bat League, but was unable to attend this meeting.
(Chairman Jeff Johnson entered the meeting at 7:04 p.m.)
Brenda Culp gave a Transportation and Bus Report. Mrs. Culp has researched ways to save the District transportation costs. Combining the bus routes is not feasible at this time. The small bus will be utilized whenever possible to avoid getting additional buses in for busy times with the many sporting events and field trips that are scheduled.
(Board Member Shari Teal entered the meeting at 7:15 p.m.)
Greg Dirks presented the Technology Annual Report. New equipment added this year was reviewed, including six mimios/smartboards, and updated computers in the new high school back-up lab.
Greg Dirks and Technology Committee members Aaron Wheeler, Todd Bramlet, along with Paul Lewis, reviewed the updated Technology Plan for 2010-2013. This is an Illinois State Board of Education requirement.
Motion by Gresham, second by Teal to approve the Technology Plan for 2010-2013 – New Business Agenda Item 8.11.) By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
Jim Nelson provided a power point presentation explaining equipment recommendations for updating the District’s ventilation and heating systems.
Frank Maras was present to follow-up on HDR Engineering’s report outlining costs and timelines for updating the ventilation and heating equipment.
Kevin Wills reviewed the process for the use of Bonds for raising revenues. He will return for the Board’s Finance Committee meeting in June to explain this process further.
Non-Agenda
Marcia Meeker spoke on behalf of the elementary teachers in strong support of keeping Intervention Specialist Marie Hopkins on staff. Ms. Hopkin’s diligent work on the elementary reading program, as well as math, has been very successful for many students. This position should not be eliminated. Chairman Johnson stated this will be given serious consideration and will be discussed further at the June Board meeting.
CLOSED/EXECUTIVE SESSION
Motion by Johnson, second by Shipton to enter closed/executive session to discuss student disciplinary cases (5 ILCS 120/2(c)(9). By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried. The Board entered closed session at 9:07 p.m.
The Board returned to open session at 9:50 p.m. Members present were Gresham, Howard, Schweigert, Shipton, Teal, Vannaken, and Johnson.
CONSENT AGENDA
Motion by Howard, second by Schweigert to approve the April 26, 2010 regular meeting minutes; April 26, 2010 special meeting minutes (State mandated holidays); April 26, 2010 special meeting minutes (labor/management); current bills; and payrolls for April 30, 2010, and May 14, 2010. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
HEARING OF DELEGATES/COMMITTEE REPORTS
Sue Howard reported on the Policy Committee meeting which met to review the Elementary and Jr. High/High School Handbooks for the upcoming school year.
Mike Gresham reported on the Building and Grounds Committee meeting which met to review heating and ventilation needs of the District.
PERSONNEL
Motion by Schweigert, second by Shipton to approve the resignation of Naomi Gentry as Special Education Aide, with regrets, effective at the end of the 2009-2010 school year. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
Motion by Schweigert, second by Gresham to approve Tabatha Poppenga as a Special Education Aide for 2010-2011, at a pay rate to be determined at a later date. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
Motion by Johnson, second by Teal to approve the posting of a Special Education High School Cross Categorical Resource Teacher for 2010-2011 school year. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
NEW BUSINESS
Motion by Howard, second by Vannaken to approve Student Registration Dates of August 5, 2010 from 1:00 – 4:00 p.m. and 6:00 – 8:00 p.m., and August 6, 2010 from 9:00 – Noon. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
Agenda Item 8.2 – Approve Elementary Handbook – was tabled until the June meeting.
Motion by Shipton, second by Vannaken to approve student overnight attendance at the State FFA Convention on June 8, 2010, with no cost to the District other than transportation. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
Motion by Gresham, second by Johnson to approve student overnight attendance at the National FFA Convention on October 20-21, 2010, with no cost to the District other than transportation. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
Motion by Howard, second by Vannaken to approve the Final School Calendar for 2009-2010. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
Motion by Vannaken, second by Shipton to approve the Hopedale Rehabilitation and Sports Medicine Service Agreement for 2010-2011, with a cost not to exceed $1,350. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
Motion by Schweigert, second by Vannaken to approve the use of school facilities for the Band of America’s arrival on Friday, June 25, 2010 at 3:00 a.m. and departure on June 25 at 5:00 p.m. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
Motion by Gresham, second by Johnson to approve the Midwest Central High School cooperative agreement for Wrestling for the 2010-2011 school year. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
Motion by Howard, second by Johnson to approve the Midwest Central High School cooperative agreement for Girls’ Basketball for the 2010-2011 school year. By Roll Call Vote: Gresham, yea; Howard, yea; Schweigert, yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Motion carried.
SUPERINTENDENT’S REPORT
Dr. Parker invited Board members to the Staff Recognition Luncheon on June 1, 2010 at Noon at the Delavan Methodist Church.
A Special Board meeting was requested for June 2, 2010 at 7:00 p.m.
A Board Retreat/Special Meeting with an Illinois State Board Association representative will
be held on June 9, 2010 at 6:30 p.m.
A Policy Committee meeting is scheduled for June 16, 2010 at 6:30 p.m. to discuss the handbooks, and a Finance Committee meeting will follow at 7:30 to discuss book rates, sports fees, and other fees, and further examine the Bonds issue.
PRINCIPALS’ REPORTS
Junior/Senior High School Principal Matt Gordon reported that the Delavo fund has a positive balance for the first time in many years, as a result of students canvassing businesses in the area for yearbook advertisements. Band, chorus, and art students participated in the “Art in the Park” program at the Peoria County Courthouse. Congratulations to both Freshman Maddison Zimmer and the Jr. High Track team on recent accomplishments at the State Track Meets. Congratulations also go out to the High School Baseball Team on a successful season.
All High School students were required to take finals this year; this will be completed on May 28. Junior High promotion will be held on May 27 at 7:00 p.m. High School Graduation will be held on Sunday, May 31 at 3:00 p.m. Thanks again to all who helped with the Jr./Sr. Prom and Post-Prom Party. Congratulations to Jacob Hawkins and Erin Springer who were crowned King and Queen. Thanks to Mrs. Wonders and Mr. Kramer for coordinating and chaperoning the Senior Trip and to Mr. Carr for transporting the Senior athletes.
Panther Pride Members for the month are Abbey Green, Zack Lockenvitz, Keenan Watts, and Dalton Johnson.
Elementary Principal Staci Harper reported on 21 new Kindergarteners participating in a “sneak peek.” DARE Day was a huge success; approximately 400 area students were involved. Several field trips are scheduled for the remainder of the school year, including the all-school field trip to Dragonland in Pekin on Thursday. Erica Van Ollefen announced the year-end Artie Award winner goes to Mrs. Minick’s 5th grade; they will be rewarded with a pizza party. Both fifth grades had a great time in P.E. this week playing “Minute to Win It.”
Music classes have been learning piano for the last couple of weeks; all the pianos in the building are lined up in the music room to accomplish this. Third graders are presenting musical plays this week. Fifth and Sixth grade art and music students also participated in Peoria’s Art in the Park program. Congratulations to sixth grade track athletes, who contributed to trophies at both Sectional and State Track Meets.
Early Childhood had a family fun day, which included carnival games, crafts, lunch, and much more. Thanks to Mrs. Bell on an awesome job! Mrs. Jones’ students made their own National Geographic Magazines; they were passed around to the Board members.
COMMUNICATIONS / INFORMATION
Superintendent Parker invited all Board members to the Rotary Banquet on June 3, at 6:30 p.m. The Top Five Graduating Seniors will be honored, and Mayor Liz Skinner will be the speaker. Dr. Parker announced the Top Five in order of class rank: Erin Springer, Trevor Teal, Brady Zimmer, Tiffany Shannon, and Bridget Moore. Erin, Trevor, and Brady will be the Valedictorians.
Dr. Parker also reported that another Community Newsletter is being prepared by Administration. Input is welcomed. Chairman Johnson read thank you notes from Karen James, Tammy Anderson, Nicole Zuercher, Tracie Butler, and Lesa Eeten.
Mr. Johnson announced he will be stepping down as School Board President effective May 31, after serving the District in this capacity for eleven years. He will remain on the School Board for the rest of his term. Vice-President Mike Gresham will automatically become President, and a new Vice-President will be elected in June. Jeff Johnson was graciously thanked for all his service to the school district!
Motion by Shipton, second by Johnson to adjourn. By Voice Vote: Ayes 7; Nayes 0. Motion carried. The board meeting was adjourned at 10:45 p.m.
(The agenda for this meeting was posted 48 hours prior to the meeting at the District office located at 907 Locust Street, Delavan, Illinois, and are made a part of and incorporated in these minutes.)
President ___________________________________ Secretary _____________________________
